Multifunction Printers: Top 5 Considerations

Multifunction Printers: Top 5 Considerations

What is a Multifunction Printer?

A multifunction printer (MFP) is a device that functions as a printer, copier, scanner and/or fax all in one machine. Many small and large businesses have turned to Multifunction Printers as a common choice to begin stretching their budgets to allow growth in other areas of their businesses. Essentially, business owners of all types are looking to consolidate assets, reduce costs, and improve workflow. Kelley Imaging Systems is here to speed that process because we believe every business deserves to thrive.

Multifunction Printer Evaluation Considerations

When looking to buy a multifunction printer you will need to make an informed decision about what MFP is right for you. Essentially, you need to ask the right questions. Below we have provided you with the top five things to consider before you buy a multifunction printer.

1. What are your requirements?

What do you need your multifunction printer to do for you and your end users? Besides the normal tasks of printing and copying, how will your MFP help manage documents, reduce paper, simplify workflow, manage forms, etc? How many copies, prints, faxes, scanned documents and email jobs will you produce each day? There is nothing like having a printer overheat and breakdown during a busy work day. How many users will print from this device? Will you need a printer capable of printing in color? There are many things to consider when it comes to your businesses. The professionals at Kelley Imaging Systems can help you make the best decision possible.

2. What is the cost to own and maintain?

When deciding to buy a multifunction printer,you will want to know how much it will cost to make sure your device continues to perform. Buyers often see the preliminary cost of the hardware and do not consider the cost of supplies or maintenance. Once ink costs are taken into consideration, inkjet multifunction printers, are initially perceived as being low cost. However, inkjet MFP’s can have equivalent or higher total cost of ownership (TCO) than the higher performing laser and solid ink multifunction printers. Total cost of ownership can sometimes increase significantly for devices that are difficult to use and maintain, unreliable, or lack the features to produce the results your business needs.

3. How easy will it connect to your existing network?

Consider how easily your newest device will integrate with your existing network. Is it easy to connect? Who is there to help? Do I have resources? Luckily, Kelley Imaging Systems has an excellent Customer Center where you can have all of your needs met.

Not only will Kelley help you install your MFP, but we will help you set up long term goals to help make your business as efficient as possible. You can visit our Professional Services page for more information.

4. How easy is it to use?

Prevent your employees from becoming reliant on one person to fix everything. Everybody should be able to use your new Multifunction Printer. If not, this could result in costly employee down time. Check for user-friendly interfaces, minimal training requirements, and easily accessible person-to-person support, something Kelley specializes in.

5. Does it provide the level of security you need?

You generate more data through your computer networks now than ever before. While this has obvious advantages, it also creates new vulnerabilities, especially since much of that data is processed through your MFP. Does the device include a suitable level of security for your business? Is it scaleable to provide more security if your needs change?

At Kelley Imaging Systems, we provide you with the necessary support and assistance for all of your office technology, mailing services, and IT solutions needs. If you have any questions, you can contact us at 800-495-3175 or visit our website.

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Author: Kelley Imaging

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